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Posts Tagged ‘Evernote’

Evernote is a great note taking tool, that should be utilized by anyone who likes to keep everything in one place. I was first introduced to Evernote last year, but did not start using it till our Creating Digital History Class. However, I wish I started using it earlier as I find myself more organized than ever with it. It is great as it can be accessed with their app on your phone, tablet, and computer, in addition to their website that can be accessed using any internet browser.

Upon signing up for a free account, a user can create notebooks for anything that they need. My notebooks include a personal notebook for any to do lists I make or any interesting articles I find; a notebook for each of the classes I am in; and a notebook for the Greenwich Village History project. Each notebook contains information that I can easily access on my laptop or on my phone during my commutes to and from the city. The easy accessibility of Evernote is one of the main reasons that I use it for everything. I love that it has an app for your smartphone, which I utilize all the time, whether it is reading for class on the train or writing something down on the go, it is extremely useful.

My Notebooks on Evernote

My individual notes are easy to read as I constantly use the bullet points or numerical list format that Evernote allows you to use. For my notes on the readings for class I am able to clearly label each reading and organize my thoughts in bullets underneath each heading. I then apply whatever tag is necessary, in this case the tag would be Reading Notes. The option to tag was something I only recently started using. It allows for an easy way to search through any of the notes or articles that you have saved on Evernote.

The Notes in My Greenwich Village History Notebook

Another great feature of Evernote is the web clipper. This tool allows you to clip articles from the internet and send them straight to their perspective notebook. The little elephant head appears at the top of your browser. Whenever you come across something of interest you just press the button and it clips the article. The web clipper has become an integral part of my research for my Greenwich Village Digital Archive Exhibit. I am able to organize all the articles I am using for reference, as well as maintaining the websites that any of my images in my archive come from. I have also been writing any notes I take for my exhibit on Evernote. Numerous times I find myself without a laptop and finding something useful for my exhibit. I can easily access my notebook on my iPhone or the web browser and make note of my findings.

 

Evernote is very alert to the needs of its users. Their website includes a bog where users can post any questions or concerns that they have. It was here that I personally was able to understand how to use the web clipper tool. The blog is divided into six pages: Latest, Product Updates, Tips + Guides, Community, Partners and Our Notes. Each tab is full of practical information for new and old users. I have found that the Tips + Guides portion of the blog is the most useful as it offers many troubleshooting posts as well as new and different ways to utilize Evernote, like creating a cookbook with it.  It was here that I personally was able to understand how to use the web clipper tool. After having looked at their blog many different times I have realized the wonders of Evernote and am glad I had the opportunity to finally utilize it. My student life has drastically changed with Evernote as I find it so much easier to be organized in all of my classes.  I plan on continuing to use Evernote in my future classes.

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I had never used Evernote software before this semester. To be honest, I hadn’t even heard of it. I utilized a hybrid-system of typed and handwritten notes that were saved in various places in an array of formats. I would usually transcribe class notes onto my laptop, highlight my digital format readings in Mac’s Preview, write out reading notes from printed materials into notebooks, list things I needed to remember on sticky-notes, and work out assignment outlines in a more compact and accessible ‘travel notebook.’ I wouldn’t say Evernote resolved my obsession with diversified note taking, but I would say it helped organize some of the confusion.

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This is the basic interface of Evernote, although there are a few different outlines you can choose from. I used the list feature here to keep track of which projects I have edited. This feature is great for to-do lists.

There are multiple note taking programs out there, from Google Keep to OneNote, and sometimes it’s just a matter of which is most compatible to your personal note-taking style (or aesthetic preference). However, there are a few features of Evernote that make it a little more versatile than its competitors. To begin, Evernote isn’t an exclusive Microsoft/P.C. product like OneNote, or an Android preferred system like Google Keep. This means that if you do make the daunting crossover from PC to Mac, Android to iPhone, or vice versa, your Evernotes will still be compatible.

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Basic interface of Google Keep, taken from an Android

OneNote

Basic interface of OneNote software

The software’s diversity is threefold in its ability to be referenced on computers as a program, mobile devices as an app, and online as a website. This means you can sync it to your different devices or access it online if you are without them. This does lead into to some interface problems, however. When using your iPad or Kindle the keyboard cuts off most of the Evernote screen making it difficult to use it for anything but reading notes already taken. If you write all your notes on a computer and then use your iPad for referencing, this won’t be a problem.  But that’s likely not the case, and this is something to consider.

While I haven’t used OneNote or Google Keep extensively, I have used Google Docs, which seems to be another popular online note storage method. The appeal of Google Docs is its alignment to a word processing program. You can type up entire papers, save them with multiple users for coediting, or simply have them in the Web 2.0 ether for ready accessibility. This is a dream for the increasing number of students without printers. It also allows you the flexibility to make folder under folder ad infinitum, a more cumbersome task with Evernote. But there is a reason I have been using Evernote for the majority of my notes and outlines, and Google Docs only for my paper drafts.

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The fluid interface and various tools Evernote offers allows me to take more diverse notes, and track different media elements that would be tricky with Google Docs. The Web Clipper, for instance, ‘clips’ sites you come across that pertain to your interest and store them in your folders for easy access. Because your notes can appear in square thumbnails, previewing what is in them, it’s easier to reference what you were saving. I find this helpful when I am in the beginning stages of writing a paper; having accumulated all my research, it’s an efficient way to skim my resources while I put my draft together.

The Web Clipper also gives you the option of saving the site as an article, a simplified article, full page, bookmark, or screenshot. Then there are ‘Markup’ options so you can make notes on the page to remind you why you clipped it. You can also tag the page, a tool that runs throughout Evernote, which provides subject clouds to pick out themes or find notes from.

webcliping   webcliptools

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The tagging feature is helpful in quickly amassing related topics, especially for a final paper or research paper where relevant notes could be spread out at various points and in various notebooks. I find this particularly helpful when I have notes from different classes that could strengthen my paper, but that I might not have remembered if they were limited to the notebook they are stored under. If the tags are too broad for you to find the specific parts of the note that relate to your interest, there is a text mining capability in the search bar. If you are writing on ‘modernism,’ but can’t remember which parts of the note are specifically on the topic, you can mine it for the keyword.

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Evernote also allows you to upload photos and videos that could be important to your topic or interests. Storing them among your other notes, instead of a different media file, has a similar benefit as the Web Clipper. They are in sight and easily referenced, making them more likely to be intergraded into your project or paper. However, if thumbnails are aesthetically too chaotic for you there are multiple ways to organize and display your notes. You can reduce the files to just dates and headlines, no images or displays, and place these either at the top of the program or to the side.

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Here is another organization option for your Evernote notebooks and notes

In conclusion, I use Evernote for all note taking: in class, reading notes, attaching preview-highlighted readings, web clipped articles, etc. When it comes to writing papers the format isn’t compatible, I would much rather use Google Docs. If Evernote integrated a space for writing papers in a word processing format, I would be inclined to make the switch over. However, the large number of my peers and professors who use Gmail and Google Docs, and don’t use Evernote, might be an impasse. For now, I will mix the two programs. Evernote is great for researching, outlining, and brainstorming for a paper and Google Docs is better for drafting and editing the paper. I rarely find a need for a paper notebook, and with all the capabilities of Web 2.0, this will become increasingly true. I think there are improvements to be made for Evernote, and look forward to their upgrades.

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Evernote is a great note taking software that really helped me both organize my research and prepare a narrative for the GVHDA web exhibit. Its flexibility – which allowed me to make “notes” of my own creation or capture full webpages, excerpts of websites, and images on websites – enabled me to keep a constantly-updating archive of materials necessary for constructing a well-researched final project.

I had never used a digital service or software for note taking before enrolling in this class. I usually rely on my Gmail account for organizing web links and drafts of my writing. Using it as a storage space ensured that my work would never be lost and that I could continually revisit resources and my own research from my cell phone, tablet, laptop, and any computer with an Internet connection.

There are, however, some problems with organizing research in my inbox. Beyond labeling each email with the name or kind of information I stored within it – “draft introduction,” for example, or “New York Times article on Second Avenue” – there is no function for sorting the information that I was keeping and creating. Websites in particular posed a problem because each email simply contained a link with no preview of the actual content. I also had trouble distinguishing between classes when using my email account, making it difficult to keep track of multiple research projects each semester.

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A screenshot of my Evernote homepage.

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The tags I used in my Greenwich Village Digital History Notebook.

As a result, Evernote is a welcome change in the way I conduct research and it solved all of the issues that I had with storing my work online. I can easily access it using the application that I downloaded to all of my devices or through the Evernote website on any computer. I can also sort my resources using tags of my own creation, and I have made different notebooks for the various projects that I’m working on this semester.

The most helpful aspect of Evernote is its tagging capability. As an Internet user familiar and comfortable with tagging, it is great to be able to impose a frame on and implement tags relevant to my research. After making a notebook for our Greenwich Village History class, I classified my notes into various categories. I tagged my comments on our readings and work done in class as “Class Notes.” Materials that I wanted to upload as items for the digital archive were either tagged as “Digital archive” (if I had permission to use them or they were in the public domain) or as “Digital archive?” (if I was in the process of gathering permissions and their status was still uncertain). I created my own notes containing proposals for the exhibit’s layout and drafts of exhibit pages, tagging them all as “Exhibit Planning.” Any resources that I planned to use more broadly for exhibit content were simply tagged “Research,” while more specific clippings I organized using unique tags – “CUANDO” or “Cooper” – relevant to my project. 

I also really enjoyed using the Evernote clipper. It made the research process a lot easier and more efficient, allowing me to quickly save webpages, articles, and images directly to my notebook of choice. I most appreciated the tool when I was working within NYU’s subscription-based databases. A good amount of my primary source research for the exhibit was conducted in ProQuest’s historical archives, which I cannot access unless I am logged into my NYU account. Clipping the entire article webpage with Evernote, however, allowed me to view PDFs of the material, even when I was on a device or computer that was not logged into NYU.

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A blank clipped page from a Google Books search.

The clipper was less helpful when I clipped Google Books resources. I usually began such searches in Google Scholar with targeted search terms that led to specific pages in books and journals. The clipper, however, is unable to “clip” the webpage so the note for any Google resource is therefore an empty page. I also had some issues immediately tagging resources while clipping. The software ran slowly when I did so and often assigned my most-used tag to the resource instead of allowing me to select the appropriate tag myself. I then needed to open the application, manually remove the incorrect tag, and reassign the material the tag I originally intended to give it. As a “free” service user, I’m limited to 60 MB of files every month. This is not an issue now – I still have 59.6 MB of space remaining before my allowance is updated – but can become problematic if I begin to rely on the service for all of my research and work-related projects.

I really appreciate Evernote as a research tool. It replaced the previous way that I assembled materials online, enhancing the process by allowing me to better sort and save my research. Gathering digital information relevant to my work is much simpler with Evernote because of its tagging capabilities and clipper tool. Being able to plan and draft my writing in the same place that I store my class notes also assisted me in better organizing the assignments that I needed to complete. Overall, Evernote made a potentially overwhelming research process both more feasible and enjoyable.

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